forms and other information for LARP camp

Off Season Forms

Off Season Forms

Wayfinder forms for all events are now digital.  Date your forms to last until June 30, 2023 and you will not need to provide additional forms this Off Season (September 1 to June 30).  For One Day Adventures, please complete the first four forms.

Staff Health Form

Camper Agreement

  • Camper Agreement

  • In order to foster close and safe community at The Wayfinder Experience, we ask all participants and their parent/guardian to read, understand and agree to the following guidelines. The Wayfinder Experience reserves the right to ask any participant to leave at any time.

    Respect others and their feelings. We support a close, open and diverse community. As part of this community, we must respect what belongs to us, what belongs to others and what is shared by the group. We must also respect personal boundaries, feelings, requests, differences and backgrounds of others.

    Smoking. Participants of The Wayfinder Experience may not use or possess tobacco products at camp unless they are over the age of 18 or have a signed note from their parent/guardian. This includes all vaping devices and paraphernalia.

    Alcohol and drugs. Participants may not use, distribute or possess any alcohol, controlled substances or paraphernalia at camp.

    Sexual behavior. Romantic relationships are not prohibited at any Wayfinder Experience event; however, we do not condone romantic relationships between minors (under the age of 18) and adults (18 and older). In addition, participants may not participate in any sexual conduct at camp.

    Violence and weapons. The Wayfinder Experience does not tolerate physical violence, whether actual or implied, at any Wayfinder event. The Wayfinder Experience does not permit any weapons of any kind at Wayfinder events. A weapon is any object that can cause bodily harm to another. Examples include knives, guns, smoke bombs, etc. Any item that may be classified as a weapon must be brought to the attention of the Event Director or Administrative Director during check-in to be cleared. Wayfinder reserves the right to confiscate any weapons found for the duration of the event.

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Media Release

Wayfinder Media Release

    • I authorize The Wayfinder Experience, Inc. to use photos, videos, screenshots and/or other likenesses, of myself and/or my child or the child for whom I have legal guardianship for any promotional materials regarding The Wayfinder Experience programs, facilities or services. Such likenesses will not be sold to other parties. Promotional materials bearing these likenesses may be distributed for free to the public and posted on the Wayfinder Experience website and social networking sites. The Wayfinder Experience reserves the right to use any photo or likeness for the time period beginning when this form is signed and ending upon written request of participant, parent or legal guardian.
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  • (If participant under18 years of age)
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Camper Information Form



    In consideration of the services of The Wayfinder Experience, Inc., their agents, owners, officers, volunteers, participants, employees, and all other persons or entities acting in any capacity on their behalf (hereinafter collectively referred to as "WFE"), I hereby agree to release, indemnify, and discharge WFE, on behalf of myself, my spouse, my children, my parents, my heirs, assigns, personal representative and estate as follows:

    1. I acknowledge that participating in capture the flag, dodgeball, jousting, basketball, wiffleball, swimming, hiking, theater or any camp or party related activities entails known and unanticipated risks that could result in physical or emotional injury, paralysis, death, or damage to my child, myself, property or to third parties. I understand that such risks cannot be eliminated without jeopardizing the essential qualities of the activity. In consideration of me or my child being permitted by WFE to participate in its activities and to use its equipment and facilities, I further agree to indemnify and hold harmless WFE from any and all claims which are brought by, or on behalf of my child, and which are in any way connected with such use or participation by my child.

    The risks include, among other things: Moderate physical activity; drowning; slipping and falling; the hazards of walking on uneven terrain; falling objects; water hazards; accidental drowning; collision with other people, equipment, manmade or natural obstacles, or fixed or movable objects; exhaustion; strains, sprains, broken bones and musculoskeletal injuries including head, neck, and back injuries; cuts, abrasions, and bruises; cardiac related illness; exposure to temperature and weather extremes which could cause hypothermia, hyperthermia (heat related illnesses), heat exhaustion, sunburn, dehydration; and exposure to potentially dangerous wild animals, insect bites, and hazardous plant life; the negligence of other visitors, participants, or other persons who may be present; inclement weather; my own physical condition, and the physical exertion associated with this activity.

    Furthermore, WFE employees have difficult jobs to perform. They seek safety, but they are not infallible. They might be unaware of a participant's fitness or abilities. They might misjudge the weather or other environmental conditions. They may give incomplete warnings or instructions, and the equipment being used might malfunction.

    2. I expressly agree and promise to accept and assume all of the risks existing in this activity. My participation in this activity is purely voluntary, and I elect to participate in spite of the risks.

    3. I hereby voluntarily release and forever discharge, and agree to indemnify and hold harmless WFE from any and all claims, demands, or causes of action, which are in any way connected with me or my child’s participation in this activity or use of WFE equipment or facilities, including any such claims which allege negligent acts or omissions of WFE.

    4. Should WFE or anyone acting on their behalf, be required to incur attorney's fees and costs to enforce this agreement, I agree to indemnify and hold them harmless for all such fees and costs.

    5. I certify that I have adequate insurance to cover any injury or damage I may cause or suffer while participating, or else I agree to bear the costs of such injury or damage myself. I further certify that I am willing to assume the risk of any medical or physical condition I may have.

    6. In the event that I file a lawsuit against WFE, I agree to do so solely in the state of New York, and I further agree that the substantive law of that state shall apply in that action without regard to the conflict of law rules of that state. I agree that if any portion of this agreement is found to be void or unenforceable, the remaining document shall remain in full force and effect.

    7. By signing this document, I acknowledge that if anyone is hurt or property is damaged during my participation in this activity, I may be found by a court of law to have waived my right to maintain a lawsuit against WFE on the basis of any claim from which I have released them herein. I have had sufficient opportunity to read this entire document. I have read and understood it, and I agree to be bound by its terms.

    PARENT'S OR GUARDIAN'S ADDITIONAL INDEMNIFICATION (Must be completed for participants under the age of 18)

    In consideration of (print minor's name)

  • ( “Minor”) being permitted by WFE to participate in its activities and to use its equipment and facilities, I further agree to indemnify and hold harmless WFE from any and all claims which are brought by, or on behalf of Minor, and which are in any way connected with such use or participation by Minor.

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What to Bring

What to Bring

What to Bring to Overnight Summer Camps


  • Water Bottle – If a camper does not have a water bottle, or if they lose the one they bring, one will be provided at the cost of $20, billed to parent/guardian
  • Masks – Please send at least 2 per day!
  • Hand sanitizer
  • Flash light and extra batteries
  • Medications – Please keep these in something easily accessible at drop-off as they must be turned over to Wellness then.
  • Toiletries: toothbrush, shampoo, soap, deodorant, any contact care products in a small caddy or toiletry bag
  • Back-up prescription glasses, if you have them
  • Sunscreen and bug spray
  • Bedding: Sheets, pillow, blankets. Or sleeping bag.
  • Flip flops and 2 towels for showering
  • Plenty of clean socks and underwear!
  • Rain jacket or poncho
  • Sunglasses
  • Enough clothes for duration of stay
  • A laundry bag
  • Plain black/brown clothes for the Adventure, and neutral closed-toe shoes
  • A sweater, sweat shirt or light jacket for cold nights.
  • Closed-toe shoes (tennis shoes are fine)

*Be sure to check the welcome email for any additional camp-specific items*

Things to bring just for fun:

  • A camera
  • Fun games (Like Magic or Set cards, frisbees, soccer balls)
  • Musical instruments
  • Any personal costuming or foam weapons
  • An engaging book
  • Notebook or sketchpad, envelopes and a few stamps

What to Bring to Overnight Weekend Events


  • Flash light and extra batteries
  • Medications
  • All forms
  • Toiletries: toothbrush, shampoo, soap, deodorant, any contact care products in a small
  •  Shower caddy or toiletry bag
  • Back-up prescription glasses, if you have them
  • A towel
  • Plenty of clean socks and underwear. Pack extras; changing wet socks is a must!
  • Enough clothes for duration of stay, plus lots of warm layers
  • Plain black/brown clothes for the Adventure, and neutral closed-toe shoes (ideally insulated and water resistant)
  • Bedding: Sheets, pillow, blankets. Or sleeping bag.
  • Gloves, a hat or two, scarf, and a durable winter coat

*Be sure to check the welcome email for any additional camp-specific items*

Things to bring just for fun:

  • A camera
  • Fun games (Like Magic or Set cards, frisbees, soccer balls)
  • Musical instruments
  • Any personal costuming or foam weapons
  • Notebook or sketchpad

WFE is not responsible for lost or broken items; bring at your own risk. Please label personal items with your child’s name.


Frequently Asked Questions

Frequently Asked Questions

What is LARPing?

LARPing, short for Live Action Role-Playing, is one of the most basic forms of play– where participants take on characters and act out those roles together.  At Wayfinder summer camps, we view LARPing as a tool useful for giving participants opportunities to try on new personas and learn more about aspects of themselves not readily apparent in their day-to-day lives.

What is Improv?

Improv, short for Improvisational Theater, is a form of performance art in which there is no script– the actors are instead given the responsibility of quickly creating scenes and stories off the tops of their heads by working together with their scene partners.  At Wayfinder, we teach Improv as a skill, helping participants learn to imagine cooperatively while thinking on their feet, and to trust their instincts and their fellow players.  These skills help us to create a better LARP Adventure Game experience for everyone.

What is an Adventure Game?

An Adventure Game is a live action role playing session in which players take on various characters and interact with one another while enacting a larger overarching story, one which depends on their contributions and input.  An easy way to think about it is as a play, but one where every member of the audience is also an actor, and instead of lines to memorize there are choices to make– choices which can change the entire tone or plot of the game for everyone involved.  It is up to the players to resolve the conflicts of the story, whether by cleverness, courage or cooperation.

At Wayfinder, the Adventure Game is the big culminating event of our summer camps, as well as many of our workshops and classes, and we take it very seriously.  Because we see role-play as a potent tool for effectuating personal growth, we want to encourage our players to become heroes, villains, beggars, gods, kings or monsters– and to take something valuable away from Game, to use in their real lives.  To that end, our Adventure Games most often take place in the genre of epic fantasy, where the players are teams of heroes, and the plot involves overcoming great obstacles and nefarious villains to protect the world.

All of our live action role playing Adventure Games are written by our staff (or, sometimes, our campers!) and are original works.  We very rarely re-run Adventure Games, making each Game a unique experience.  Though our “intro” Games tend to be fantasy we play with every genre: historical, science fiction, western, modern day, comedy, thrillers, etc.  You can find out more about the specific Adventure Game being played at one of our summer camps by checking the event description.

Isn’t sword fighting violent?

The Wayfinder Experience teaches a close-knit integration of competitive and cooperative play– something we’ve never seen anywhere else.  When we act out theatrical violence, it is with the understanding that all parties involved are actually partners in creating a scene in the overarching game or story.  In this way, we can all have some athletic fun running and sword-fighting as hard as we can, while also remembering that we’re playing a game together and respecting other players’ real-life safety and feelings.  Working against each other, but playing with each other.

We have a zero tolerance policy for actual violence or bullying at our summer camps and classes– what we do isn’t possible if participants don’t respect and care for one another.

Furthermore, we do not take the subject of violence lightly.  We avoid glamorizing violence, and often focus on the (heartbreaking) consequences of violent conflict in our Adventure Games.  Further, live action role-playing is a proven psychological tool for teaching and increasing empathy.  As a result, we try to show our participants a more mature perspective on the gravity of violence, and present alternative tools for solving problems.

How did this all start?

Take a look at our history page!

What is your age range?

Our day camps are generally open to kids from ages 8-15, and our overnights are generally open to ages 11 to 18 (though please check ages for each summer camp before registering, as sometimes our partners feel differently). We also run a program called Young Adventurers, which is a camp for children 6-8, and Adult Retreats, which are for anyone 18 years old or older.

What are the facilities and where are you located?

Our office and warehouse are located at 61 O’Neil St, Kingson, NY.  Our summer camps, workshops, and classes are at a number of different facilities in the Hudson Valley and New York City.  For the location of each event please refer to the page for the event, or to the confirmation email you should receive after registering.  Additional informational emails normally go out a week before a summer camp or event, though you can always call or email us to confirm the location.

How are your staff with kids and young adults?

Our staff is primarily comprised of former participants who have grown up in our community.  Most of us feel that our process gifted us with confidence, creativity, and previously untapped talents that we use in our daily lives.  Because of this, we are passionate about paying those gifts forward and making sure that every participant benefits from our live action role playing and community based programming as strongly as we did, helping to foster self esteem, responsibility and individual growth.  We aim to help participants push their limits, while being mindful of their boundaries.  It is very important to us that participants feel safe, happy, and free to control their own identities while they are with us.  We work primarily with kids and young adults and are very experienced at connecting with them and meeting their needs.

How do I request financial aid?

Financial aid and scholarships for our summer camps and programming are offered through the Hero Fund. The Hero Fund is provided by generous donations.

What discounts do you have?

We offer many discounts to our summer camps– siblings discounts, a referral program, and reduced tuition for our Apprentices, among others. A full list of possible discounts will  be listed on the registration page when you go to sign up.

Is there a cancellation policy for your events?

Our cancellation policy for summer camps is located here. Special events, weekend retreats, and classes are dealt with in a case by case basis.

What does my child need to bring?

Depending on the different program they are in they will need to bring different items to make the experience as smooth as possible. Summer camp packing lists can be found here.

What summer camp is best for my child?

This depends on age as well as comfortably sleeping away from home. For day camps, if you have an 8-year-old child who is on the fence about regular day camp or our Young Adventurers, we suggest Young Adventurers for those with more active imaginations who are focused on the make-believe aspect of what we do.  An 8 year old who wants to refine their adventuring and experience some more athletic games throughout the week should go to our more mature day camps.

As for our overnight summer camps, please check the individual event registration pages for the different weeks to learn more about the Adventure Games that will be played to see which your child is most excited for!

Please, call our office (845-481-0776) if you would like help deciding which camp is best for your child!  We are more than happy to help you weigh your options.

How can I, as a parent, be involved with this?

Good Question!  There are a number of ways to stay connected and to participate. For those parents interested in helping out we ask that you spread the word to other parents about our programs- word of mouth has always been how our community has grown and evolved.  Liking and following us on Facebook is a big help, and will also keep you updated on upcoming events.  We have a family event once a year, and an adult retreat, as well – so you can come play, too!  And finally, there are always some tasks that we need help with, and we give campers discounts for certain skilled jobs such as sewing and making marketing materials. Email us to find ways you can help out at: [email protected].

Registration & Cancellation Policies

Registration & Cancellation Policies


As much as we can we like to create opportunities for our participants (and their families) to save money on the cost of camp and other events. For the Summer of 2023, we are restoring sibling and referral discounts though they will be provided as coupon credits after the summer to be used on future events.  Hero Fund scholarships are available this summer though limited as always.  Should you be seeking one, please register for the camp in which you are interested and include in the notes that you would like to apply for Hero Fund money.  Then send us an email with a statement as to why Wayfinder camp is important to your child, how much you are able to pay, and why you need help.  Decisions will be made sometime in May.  We look forward to seeing all of you this summer and for many summers to come!


If we cancel any camp due to a development in the pandemic, we will refund all your money except for $25 plus credit card fees.  If you cancel due to a concern about the pandemic and it is at least 2 weeks ahead of the date camp starts, we will refund all but $25 plus any credit card fees.  If you cancel for other reasons and it is at least 1 month ahead of the date camp starts, we will refund all but $25 plus any credit card fees, provided we can sell your spot. If it is at least 2 weeks ahead of the date camp starts, we will refund all but $50 plus any credit card fees, if we are able to sell your spot. After that, we will be unable to refund any portion of your payment.  In other words, once we are within 2 weeks of the date camp starts, there will be no refunds.

Please note that no credit or refund is available if you cancel on the arrival day; if you do not show up; or if you leave an event early for any reason. No refund will be available if you attend a program and are dissatisfied with its presentation or content.

Events Calendar

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