forms and other information for LARP camp

Offseason Emergency Contact Form

February 19, 2023/in Information /by Laurie

OFF-SEASON HEALTH & EMERGENCY CONTACT INFORMATION
Participant's Name*
First Last
Date of Birth*
MM slash DD slash YYYY
Parent/Guardian Name*
First Last
Parent/Guardian Email*
Parent/Guardian Home Phone
Parent/Guardian Cell Phone

Emergency Contact Name*

First Last

Relationship to Participant

Emergency Contact Home Phone

Emergency Contact Cell Phone

Does the participant have any allergies?*

List Allergies*

Does the participant have asthma or a similar respiratory condition?*

Do they carry an inhaler?*

Does the participant have any special learning needs, social disorders or other mental health considerations we can make accommodations for in our programming?

Please specify any other health concerns

Does the participant have any special requests?

Our Amazing Staff

February 16, 2023/in About Wayfinder, Information /by Trine Boode-Petersen

Our Amazing Staff

At Wayfinder we hold our staff to a standard of excellence that has allowed Wayfinder to be one of the Hudson Valley’s most celebrated summer camps since the early 2000’s. Our staff undergoes training in the fields of improvisational theater, story writing, and cooperative stage combat in order to prepare for the realities of running an immersive, empowering live action roleplay experience.

One of the advantages of hiring primarily staff who come up as Wayfinder campers is an increased level of understanding and investment in the community. Our staff are committed to building a safe and welcoming space where participants can build friendships that will last them a lifetime.

OTC Form

May 16, 2022/in Information /by Trine Boode-Petersen

Covid Protocols

January 5, 2022/in Information /by Trine Boode-Petersen

Covid Protocols

Wayfinder is continuing to operate in 2023 in full compliance with NY State Department of Health regulations and policies regarding COVID-19. We will go above and beyond Health Department requirements where we believe it is warranted. Our Staff is 100% vaccinated against Covid and will take a home antigen test prior to working. At all events, participants will be required to complete a Covid related health questionnaire; social distancing will be employed both inside and out; and masking will be required inside. Masking outside may be added if the science suggests it. For all public events, we will require negative Covid tests from all participants; home test kits authorized for emergency use by the FDA are currently acceptable. Feel free to give us a call at (845) 481-0776 or shoot us an email at [email protected]com if you have questions.

Overnight Camp Covid Test Consent Form

June 2, 2021/in Information /by Trine Boode-Petersen

Covid Testing Consent Form

Children's Camp Operators must obtain parental consent to administer or obtain COVID-19 testing for a camper. There are two kinds of tests for COVID-19: the PCR test and the antigen test (also known as a rapid test). Both tests require a specimen (sample) be collected (taken) from the person being tested. The sample is then tested to find out if the person has СOVID-19. How a sample is collected depends on the type of test being used.

Only campers whose parents/guardians have signed this consent form will be tested.
COVID-19 Testing will be done at:*
- Holmes Camp & Retreat Center, Holmes, NY
The following type of sample will be collected*
- Nasal Swab (front/sides of nose) collected by camper with supervision from trained healthcare personnel.
To be completed by Parent/Guardian
Camper Name*
First Last
camper birthday*
MM slash DD slash YYYY
Address*
Street Address Address Line 2 City State ZIP Code
I give permission to:*
- Collect a sample from my child and test for COVID-19. I understand the camp will notify me if my child's test is negative by email or phone call. If my child's test is positive for COVID-19, I will be notified by phone call. I understand that my child's test results and other information may be disclosed as permitted by law.
Parrent/Guardian Name*
First Last
Signature*
Phone*

Summer Covid Agreement

May 13, 2021/in Information /by Laurie

Summer Covid Agreement

Wayfnder Experience Summer Camp
COVID-19 Community Compact and Policies
Participant Name
First Last
Our Wayfinder Experience community – counselors, administrators, parents, campers, and even local health organizations – continue to work together to develop and improve upon the health and safety protocols at our camps. All of our current staff and enrolled camp families have to sign our COVID-19 Community Compact. Thank you for continuing to partner with us in these uncertain times. Your understanding of and adherence to these policies is what allows the heart of Wayfinder – the kids – to continue to thrive!

In order to protect the health and safety of our community during the COVID-19 pandemic, The Wayfinder Experience (WFE) will implement safety protocols as advised by the CDC and the NYS Health Department. Our success or failure in preventing the transmission of this virus hinges on every member of the WFE community behaving responsibly and with the utmost consideration for the health and safety of others. Now, more than ever, we must work together to ensure that camp can open safely and remain open safely. Our commitment to providing a safe space for our campers to grow and have fun remains our top priority, but we cannot do this without your cooperation. As a valued member of the WFE community, we need you to affirm that you will comply with the guidelines and expectations detailed below.

I WILL...

MONITOR MY HEALTH DAILY AND HONESTLY REPORT SYMPTOMS to the administration if I or anyone in my household is experiencing any of the following COVID19 symptoms: fever of 100.0 or higher, chills, shortness of breath, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and/or diarrhea.

ISOLATE AND SELF-QUARANTINE for the prescribed period of time or as directed or instructed by WFE before returning to camp or after exposure to someone who is ill with an infectious disease or has tested positive for COVID-19.

MAINTAIN PHYSICAL DISTANCING WHEN APPROPRIATE in all settings.

WEAR AN APPROPRIATE FACE COVERING over my mouth and nose when indoors or in any other setting where it is difficult to maintain physical distancing.

WASH MY HANDS FREQUENTLY with soap and water (or hand sanitizer if soap and water are not available), and contribute to the cleaning of surfaces as requested.

BE POSITIVE AND GRACIOUS when others provide safety reminders and suggestions.

BE ATTENTIVE AND HELPFUL to anyone around who may be in need of support.

BE UNDERSTANDING that the rules are implemented for a reason, and will treat others as I would want to be treated in the event that someone within the community tests positive for COVID-19.

COMMUNICATE known or potential exposures to COVID-19 to the WFE administrative team by calling and emailing [email protected] or calling (845) 481-0776 within 24 hours.

FINAL ACKNOWLEDGMENT OF COVID RISK AND OF INDIVIDUAL RESPONSIBILITY: I acknowledge that WFE Summer Camp administrators have implemented reasonable prevention protocols, policies, and procedures designed to reduce the spread of COVID-19 at camp. Nonetheless, I know that despite all reasonable efforts, the health and safety risks posed by COVID-19 cannot be completely eliminated and I may be exposed to and contract COVID-19 and other infections. Therefore, in order to reduce the risks of contracting or spreading the virus, I agree to adhere to the protocols outlined in this document. Thank you for making this commitment to help keep our community safe!
Parent/Guardian Name
First Last
Parent/Guardian Signature
Date
MM slash DD slash YYYY

Online Permission Form

April 1, 2020/in Information /by Trine Boode-Petersen

Online Permission Form

Date
MM slash DD slash YYYY
Name of Participant*
First Last
Parent/Guardian Name*
First Last
I, parent/guardian of this participant, give permission for him/her/them to participate in Wayfinder Online.*
- Yes, I give permission
Signature*

Apprentices

December 16, 2019/in Information /by Trine Boode-Petersen

Apprentices

The Wayfinder Apprentice program is a way for the younger members of our community to learn the core skills that not only allow people to work at the Wayfinder Experience, but have allowed so many of our alumni to go on to successful careers in positions from Website Developer to published Graphic Novelist. Apprentices must apply using the application below in order to be considered for a position. Deadlines will be posted specific to the event. We look for Apprentices who not only show potential and interest in the skills that we are able to develop, but also people who will be a good influence on the community, are ready to be role models for younger participants, and bring a positive attitude to the work environment. If you think that you might be a good fit, send us an application today!

Eligibility for Apprenticeships begins at age 15 for day camps and 16 for overnight camps.
An applicant should have attended at least two official Wayfinder Experience events, preferably week-long summer camps.
Prospective Apprentices may apply in any or all of the following Departments for an event: Costuming, Sets & Props, Game System, Story, Theater, Play. Wayfinder Experience will place the applicant in a department based on availability and event needs.
Overnight Apprentices must register for the events which they are working. Day Camp Apprentices do not have to register.
Apprentices are legally considered campers and must follow all camper procedures and requirements.
Apprentices will coordinate directly with the head of their department to receive assignments and ask any questions they may have. The Department Head will be responsible for leading the Apprentice through a training program.
Any difficulties felt by either the Apprentice or the Department Head in terms of their working relationship should be directed to the Event Director, Programming Director or the Committee for Community Concerns to be dealt with accordingly.
Apprentices will be evaluated at the end of the event by their immediate supervisor.
We want to push Apprentices to learn a variety of skills. As such you will be expected to work in multiple departments during your time as an Apprentice.
An Apprentice should expect to be in the position of Apprentice for a minimum of two years before becoming eligible to be a paid staff member. If an Apprentice shows exemplary mastery and potential in all aspects of camp, they may become eligible for a staff position sooner.
Anyone is eligible to become a staff member at 18 years of age.
WFE is under no obligation to hire any Apprentice into a paid staff position or to renew an Apprenticeship.
WFE reserves the right to make any staffing changes necessary for the betterment of The Wayfinder Experience.

Community Leader

A Community Leader (CL) is a member of the Wayfinder Experience community who is not yet old enough to work at camp but is invested in building a fun, safe camp environment. CLs must fill out an application and return it to the WFE office by the stated deadline to be considered. The WFE will consider applicants based on contribution to the community, financial situation and event need. CLs must contribute positively to the community by fully and willingly participating in workshops, following camp guidelines and providing a good example for other campers.

Eligibility for CLs begins at age 15.
CLs receive a discount of $50 off the price of the event where serving as a CL.
CLs are legally considered campers and must follow all camper procedures and requirements.
CLs must support the community through participating in workshops, clean up and participant bonding.
WFE is under no obligation to hire any CL into a paid position or to renew a term of CLdom.

Transportation Permission Form

November 1, 2019/in Information /by Trine Boode-Petersen

Transportation Permission Form

Date
MM slash DD slash YYYY
Name of Camper/SIT
First Last
Parent/Guardian Name
First Last
I, parent/guardian of this camper/SIT, give permission for him/her/them to be transported by car driven by staff of The Wayfinder Experience.
- Yes, I give permission
Signature

Participant Agreement

September 10, 2019/in Information /by Trine Boode-Petersen

In order to foster the close and safe community at The Wayfinder Experience, we ask all participants and their parent/guardian to read, understand and agree to the following guidelines. The WFE reserves the right to ask any participant to leave at any time.

Respect others and their feelings. We support a close and open community. As part of this community, we must respect what belongs to us, what belongs to others and what is shared by the group. We also must respect personal boundaries and feelings, respecting the requests, differences and backgrounds of others.

Smoking. Participants of the WFE may not use or possess tobacco products at camp
unless they are over the age of 18 or have a signed note from their parent/guardian.

Alcohol and Drugs. Participants of the WFE may not use, distribute or possess any alcohol, controlled substance or paraphernalia at camp.

Sexual behavior. Romantic relationships are not prohibited at any WFE event, yet we do not condone romantic relationships between minors (under the age of 18) and adults (18 and older). Participants may not participate in any sexual activities at camp.

Violence and Weapons. The WFE does not tolerate physical violence, whether actual or implied, at any WFE event. The WFE does not permit any weapon of any kind at a WFE event. A weapon is any object that can cause bodily harm to another. Examples of weapons include knives, guns, spikes, smoke bombs, etc. Any item that may be classified as a weapon must be brought to the attention of the Event Director or Administrative Director during check-in to be cleared.

Date
MM slash DD slash YYYY
Name
First Last
Signature

Offseason Emergency Contact Form

OFF-SEASON HEALTH & EMERGENCY CONTACT INFORMATION

Our Amazing Staff

Our Amazing Staff

OTC Form

Covid Protocols

Covid Protocols