forms and other information for LARP camp

Our Amazing Staff

Our Amazing Staff

At Wayfinder we hold our staff to a standard of excellence that has allowed Wayfinder to be one of the Hudson Valley’s most celebrated summer camps since the early 2000’s. Our staff undergoes training in the fields of improvisational theater, story writing, and cooperative stage combat in order to prepare for the realities of running an immersive, empowering live action roleplay experience.

One of the advantages of hiring primarily staff who come up as Wayfinder campers is an increased level of understanding and investment in the community. Our staff are committed to building a safe and welcoming space where participants can build friendships that will last them a lifetime.

Covid Protocols

Covid Protocols

Wayfinder is continuing to operate in 2023 in full compliance with NY State Department of Health regulations and policies regarding COVID-19.  We will go above and beyond Health Department requirements where we believe it is warranted.  Our Staff is 100% vaccinated against Covid and will take a home antigen test prior to working.  For all day camps, participants will be required to complete a Covid related health questionnaire. At both day and overnight camps, masking will be required inside; masking outside may be added if the science suggests it. For all public events, we require negative Covid tests from all participants; home test kits authorized for emergency use by the FDA are currently acceptable.  Feel free to give us a call at (845) 481-0776 or shoot us an email at info@wayfinderexperience.com if you have questions.

Apprentices

Wayfinder Apprentice Program

The Wayfinder Apprentice program is a way for the younger members of our community to learn the core skills that not only allow people to work at the Wayfinder Experience, but have allowed so many of our alumni to go on to successful careers in positions from Website Developer to published Graphic Novelist. Apprentices must apply using the application below in order to be considered for a position. Deadlines will be posted specific to the event. We look for Apprentices who not only show potential and interest in the skills that we are able to develop, but also people who will be a good influence on the community, are ready to be role models for younger participants, and bring a positive attitude to the work environment. If you think that you might be a good fit, send us an application today!

  • Eligibility for Apprenticeships begins at age 15 for day camps and 16 for overnight camps.
  • An applicant should have attended at least two official Wayfinder Experience events, preferably week-long summer camps. 
  • Prospective Apprentices may apply in any or all of the following Departments for an event: Costuming, Sets & Props, Game System, Story, Theater, Play. Wayfinder Experience will place the applicant in a department based on availability and event needs.
  • Overnight Apprentices must register for the events which they are working. Day Camp Apprentices do not have to register.
  • Apprentices are legally considered campers and must follow all camper procedures and requirements.
  • Apprentices will coordinate directly with the head of their department to receive assignments and ask any questions they may have. The Department Head will be responsible for leading the Apprentice through a training program.
  • Any difficulties felt by either the Apprentice or the Department Head in terms of their working relationship should be directed to the Event Director, Programming Director or the Committee for Community Concerns to be dealt with accordingly.
  • Apprentices will be evaluated at the end of the event by their immediate supervisor.
  • We want to push Apprentices to learn a variety of skills. As such you will be expected to work in multiple departments during your time as an Apprentice.
  • An Apprentice should expect to be in the position of Apprentice for a minimum of two years before becoming eligible to be a paid staff member. If an Apprentice shows exemplary mastery and potential in all aspects of camp, they may become eligible for a staff position sooner.
  • Anyone is eligible to become a staff member at 18 years of age.
  • WFE is under no obligation to hire any Apprentice into a paid staff position or to renew an Apprenticeship.
  • WFE reserves the right to make any staffing changes necessary for the betterment of The Wayfinder Experience.

Community Leader

A Community Leader (CL) is a member of the Wayfinder Experience community who is not yet old enough to work at camp but is invested in building a fun, safe camp environment. CLs must fill out an application and return it to the WFE office by the stated deadline to be considered. The WFE will consider applicants based on contribution to the community, financial situation and event need. CLs must contribute positively to the community by fully and willingly participating in workshops, following camp guidelines and providing a good example for other campers.

  • Eligibility for CLs begins at age 15.
  • CLs receive a discount of $50 off the price of the event where serving as a CL.
  • CLs are legally considered campers and must follow all camper procedures and requirements.
  • CLs must support the community through participating in workshops, clean up and participant bonding.
  • WFE is under no obligation to hire any CL into a paid position or to renew a term of CLdom.

What to Bring

What to Bring to Camp

Overnight Summer Camps

Necessities:

  • Water Bottle – If a camper does not have a water bottle, or if they lose the one they bring, one will be provided at the cost of $10, billed to parent/guardian
  • Masks – Please send at least 2 per day! We may or may not require indoor masking, depending on the circumstances in place for a particular event
  • Hand sanitizer
  • Flash light and extra batteries
  • Medications – Please keep these in something easily accessible at drop-off as they must be turned over to Wellness then.
  • Toiletries: toothbrush, shampoo, soap, deodorant, any contact care products in a small caddy or toiletry bag
  • Back-up prescription glasses, if you have them
  • Sunscreen and bug spray
  • Bedding: Sheets, pillow, blankets. Or sleeping bag.
  • Flip flops and 2 towels for showering
  • Plenty of clean socks and underwear!
  • Rain jacket or poncho
  • Sunglasses
  • Enough clothes for duration of stay
  • A laundry bag
  • Plain black/brown clothes for the Adventure, and neutral closed-toe shoes
  • A sweater, sweat shirt or light jacket for cold nights.
  • Closed-toe shoes (tennis shoes are fine)

*Be sure to check the welcome email for any additional camp-specific items*

Things to bring just for fun:

  • A camera
  • Fun games (Like Magic or Set cards, frisbees, soccer balls)
  • Musical instruments
  • Any personal costuming or foam weapons
  • An engaging book
  • Notebook or sketchpad, envelopes and a few stamps

What to Bring to Overnight Weekend Events

Necessities:

  • Flash light and extra batteries
  • Medications
  • All forms
  • Toiletries: toothbrush, shampoo, soap, deodorant, any contact care products in a small
  •  Shower caddy or toiletry bag
  • Back-up prescription glasses, if you have them
  • A towel
  • Plenty of clean socks and underwear. Pack extras; changing wet socks is a must!
  • Enough clothes for duration of stay, plus lots of warm layers
  • Plain black/brown clothes for the Adventure, and neutral closed-toe shoes (ideally insulated and water resistant)
  • Bedding: Sheets, pillow, blankets. Or sleeping bag.
  • Gloves, a hat or two, scarf, and a durable winter coat (Winter Game!)

Things to bring just for fun:

  • A camera
  • Fun games (Like Magic or Set cards, frisbees, soccer balls)
  • Musical instruments
  • Any personal costuming or foam weapons
  • Notebook or sketchpad


WFE is not responsible for lost or broken items; bring at your own risk. Please label personal items with your child’s name.

NO WEAPONS, INCLUDING UTILITY KNIVES, FIREWORKS OR REAL SWORDS ARE PERMITTED AT SUMMER CAMP.

Frequently Asked Questions

Frequently Asked Questions

What is LARPing?

LARPing, short for Live Action Role-Playing, is one of the most basic forms of play– where participants take on characters and act out those roles together.  At Wayfinder summer camps, we view LARPing as a tool useful for giving participants opportunities to try on new personas and learn more about aspects of themselves not readily apparent in their day-to-day lives.

What is Improv?

Improv, short for Improvisational Theater, is a form of performance art in which there is no script– the actors are instead given the responsibility of quickly creating scenes and stories off the tops of their heads by working together with their scene partners.  At Wayfinder, we teach Improv as a skill, helping participants learn to imagine cooperatively while thinking on their feet, and to trust their instincts and their fellow players.  These skills help us to create a better LARP Adventure Game experience for everyone.

What is an Adventure Game?

An Adventure Game is a live action role playing session in which players take on various characters and interact with one another while enacting a larger overarching story, one which depends on their contributions and input.  An easy way to think about it is as a play, but one where every member of the audience is also an actor, and instead of lines to memorize there are choices to make– choices which can change the entire tone or plot of the game for everyone involved.  It is up to the players to resolve the conflicts of the story, whether by cleverness, courage or cooperation.

At Wayfinder, the Adventure Game is the big culminating event of our summer camps, as well as many of our workshops and classes, and we take it very seriously.  Because we see role-play as a potent tool for effectuating personal growth, we want to encourage our players to become heroes, villains, beggars, gods, kings or monsters– and to take something valuable away from Game, to use in their real lives.  To that end, our Adventure Games most often take place in the genre of epic fantasy, where the players are teams of heroes, and the plot involves overcoming great obstacles and nefarious villains to protect the world.

All of our live action role playing Adventure Games are written by our staff (or, sometimes, our campers!) and are original works.  We very rarely re-run Adventure Games, making each Game a unique experience.  Though our “intro” Games tend to be fantasy we play with every genre: historical, science fiction, western, modern day, comedy, thrillers, etc.  You can find out more about the specific Adventure Game being played at one of our summer camps by checking the event description.

Isn’t sword fighting violent?

The Wayfinder Experience teaches a close-knit integration of competitive and cooperative play– something we’ve never seen anywhere else.  When we act out theatrical violence, it is with the understanding that all parties involved are actually partners in creating a scene in the overarching game or story.  In this way, we can all have some athletic fun running and sword-fighting as hard as we can, while also remembering that we’re playing a game together and respecting other players’ real-life safety and feelings.  Working against each other, but playing with each other.

We have a zero tolerance policy for actual violence or bullying at our summer camps and classes– what we do isn’t possible if participants don’t respect and care for one another.

Furthermore, we do not take the subject of violence lightly.  We avoid glamorizing violence, and often focus on the (heartbreaking) consequences of violent conflict in our Adventure Games.  Further, live action role-playing is a proven psychological tool for teaching and increasing empathy.  As a result, we try to show our participants a more mature perspective on the gravity of violence, and present alternative tools for solving problems.

How did this all start?

Take a look at our history page!

What is your age range?

Our day camps are generally open to kids from ages 8-15, and our overnights are generally open to ages 11 to 18 (though please check ages for each summer camp before registering, as sometimes our partners feel differently). We also run a program called Young Adventurers, which is a camp for children 6-8, and Adult Retreats, which are for anyone 18 years old or older.

What are the facilities and where are you located?

Our office and warehouse are located at 61 O’Neil St, Kingson, NY.  Our summer camps, workshops, and classes are at a number of different facilities in the Hudson Valley and New York City.  For the location of each event please refer to the page for the event, or to the confirmation email you should receive after registering.  Additional informational emails normally go out a week before a summer camp or event, though you can always call or email us to confirm the location.

How are your staff with kids and young adults?

Our staff is primarily comprised of former participants who have grown up in our community.  Most of us feel that our process gifted us with confidence, creativity, and previously untapped talents that we use in our daily lives.  Because of this, we are passionate about paying those gifts forward and making sure that every participant benefits from our live action role playing and community based programming as strongly as we did, helping to foster self esteem, responsibility and individual growth.  We aim to help participants push their limits, while being mindful of their boundaries.  It is very important to us that participants feel safe, happy, and free to control their own identities while they are with us.  We work primarily with kids and young adults and are very experienced at connecting with them and meeting their needs.

How do I request financial aid?

Financial aid and scholarships for our summer camps and programming are offered through the Hero Fund. The Hero Fund is provided by generous donations.

What discounts do you have?

We offer many discounts to our summer camps– siblings discounts, a referral program, and reduced tuition for our Apprentices, among others. A full list of possible discounts will  be listed on the registration page when you go to sign up.

Is there a cancellation policy for your events?

Our cancellation policy for summer camps is located here. Special events, weekend retreats, and classes are dealt with in a case by case basis.

What does my child need to bring?

Depending on the different program they are in they will need to bring different items to make the experience as smooth as possible. Summer camp packing lists can be found here.

What summer camp is best for my child?

This depends on age as well as comfortably sleeping away from home. For day camps, if you have an 8-year-old child who is on the fence about regular day camp or our Young Adventurers, we suggest Young Adventurers for those with more active imaginations who are focused on the make-believe aspect of what we do.  An 8 year old who wants to refine their adventuring and experience some more athletic games throughout the week should go to our more mature day camps.

As for our overnight summer camps, please check the individual event registration pages for the different weeks to learn more about the Adventure Games that will be played to see which your child is most excited for!

Please, call our office (845-481-0776) if you would like help deciding which camp is best for your child!  We are more than happy to help you weigh your options.

How can I, as a parent, be involved with this?

Good Question!  There are a number of ways to stay connected and to participate. For those parents interested in helping out we ask that you spread the word to other parents about our programs- word of mouth has always been how our community has grown and evolved.  Liking and following us on Facebook is a big help, and will also keep you updated on upcoming events.  We have a family event once a year, and an adult retreat, as well – so you can come play, too!  And finally, there are always some tasks that we need help with, and we give campers discounts for certain skilled jobs such as sewing and making marketing materials. Email us to find ways you can help out at: info@wayfinderexperience.com.

Registration & Cancellation Policies

Registration & Cancellation Policies

Registration

As much as we can we like to create opportunities for our participants (and their families) to save money on the cost of camp and other events. For the Summer of 2024, we are offering Early Bird and sibling discounts.  Hero Fund scholarships are available this summer though limited as always.  Should you be seeking one, please register for the camp in which you are interested and include in the notes that you would like to apply for Hero Fund money.  Then send us an email with a statement as to why Wayfinder camp is important to your child, how much you are able to pay, and why you need help.  Decisions will be made sometime in May.  We look forward to seeing all of you this summer and for many summers to come!

Cancellation

If we cancel any camp due to a development in the pandemic, we will refund all your money except for $25 plus credit card fees.   If you cancel for any reason and it is at least 1 month ahead of the date camp starts, we will refund all but $25 plus any credit card fees. If it is at least 2 weeks ahead of the date camp starts, we will refund all but $50 plus any credit card fees, if we are able to sell your spot. After that, we will be unable to refund any portion of your payment.  In other words, once we are within 2 weeks of the date camp starts, there will be no refunds.

Please note that no credit or refund is available if you cancel on the arrival day; if you do not show up; or if you leave an event early for any reason. No refund will be available if you attend a program and are dissatisfied with its presentation or content.

Events Calendar

[CPMV_CALENDAR view=”2″][CPMV_CALENDAR view=”1″]

Committee For Community Concerns

Committee For Community Concerns

Wayfinder’s Committee For Community Concerns is dedicated to providing a safe, supportive, and caring environment for participants, staff, and community members. This board, which is purely an advisory board, receives reports and concerns from the community, and tries to address those concerns in order to maintain a positive space at camp. The board has a commitment to confidentiality, and, as such, submitting a report does not guarantee the reporter a knowledge of the outcome. The board also maintains the Rules and Regulations section of the staff handbook, and provides an annual training for each staff member. Reports can be submitted to WayfinderCCC@gmail.com. The current board members are…

Lee Jackson Sorge

Lee is an artist, writer and musician born and raised in the Hudson Valley. When he was eleven years old, Lee attended his first Wayfinder event and was enchanted by the magic of play and the joy of creating fantastical worlds. Lee has worked as staff for Wayfinder for nine years, relishing in the ability to help bring dreams to life and the opportunity to be a part of the community he has come to call home. He now serves on Wayfinder’s Community Concern Committee and as our warehouse manager.

Maya Ziv

Maya didn’t join the Wayfinder Experience community until high school (and eternally laments those missed years), but since then she has found her home here. She loves writing adventure games, teaching improv, and especially running/participating in trust workshops. When she’s not at camp she’s attending Stanford University, studying computer science and game design. But she probably really wishes she was at camp.

                                    Reilly JeckerByrne

Reilly got his start at Wayfinder when he was 17 and has been working as a staff member for 11 years, jumping on every chance to work events in the summer and year round. He particularly loves working as a Counselor as that role allows for an opportunity to really get close with the community and participants. When he’s not working Wayfinder, Reilly works at Half Moon Books and spends his days digging through books, old and new, looking for treasures.

Alyssa Greenway

Alyssa first came to Wayfinder as a participant at the fabled Unison Day Camps. She loved turning fantasy into reality, supporting her friends and saving lives as a stalwart cleric. Alyssa took some time away from camp to pursue her passions in the visual arts, and returned five years ago as a staff member. She deeply enjoys teaching LARPs & Crafts, running trust workshops, and helping build the magic of cooperative storytelling.

Testimonials

Testimonials About Our Programs

What Parents Say About Us

“As a teacher of writing, it’s thrilling to see kids involved in the art of narrative. As a parent, it’s great to see kids find a place to work out deeper issues of the psyche…Through this process, a great sense of self-esteem and confidence in kids seems to emerge…they meet new peers, forge new friendships…learn to work together. The Wayfinder Staff…brings a unique strength and eclectic talent…as a group they maintain an amazing clarity of vision: being a part of a team that helps create something magic for our children, that encourages this incredible community…the staff absolutely and completely respects each kid for whom he/she really is. They really give the kids the responsibility to make choices; they honor each child’s individuality.”

– A.W. Langley, Parent

“My son has been captivated by Wayfinder; by the sheer potential for creative expression, by the intelligence and rich complexity of the stories, by the joy of losing himself in character, and by the broad sweep of personalities participating. Mind you, he is a cynical kid, not given to spontaneous creative expression. He fell in love with the inclusiveness and expressive spirit of everyone involved in Wayfinder events.”

– Julianna Targan, Parent

“Thank you (Wayfinder) for the magic you add to people’s lives and for nourishing and encouraging active imaginations!”

– Tanya Jurcic, Parent

“I must say my son…had a life-altering experience with Wayfinder. I am not saying that lightly. He was really affected by the activities…and I thank you.”

– Andrea Kretchmer, Parent

Test

What Kids Say About Us

Lowell, age 8: “The most fun I’ve ever had!”

Bill, age 15: “The camp, or experience, rather, teaches love, repect, adoration of peers, and allows for a positive environment in which anyone and everyone can feel free to be themselves, without inhibition, at all times.”

Garrett, age 12: “The Wayfinder community are probably the most caring, nonjudgmental, and interesting people I have ever met. This community has helped me mature as a person and for that I am forever grateful.”

Rene, age 11: “People here make me feel special.”

Jesse, age 16: “The Wayfinder Experience is by far the greatest thing that has ever happened to me. In less than two weeks I have made friends that I will have for the rest of my life… Trust me. Going will be the best decision of your life.”

Cutler, age 15: “Thank you to everyone from Wayfinder, whether it be a camper or counselor. The week I spent at Immersion camp 2016 was amazing, in and out of game I got to make amazing friends and was really able to connect with everyone. Everyone’s comradery and friendship was inspiring and hopeful to me. I absolutely hope I can come back next summer. Thank you guys for that one-of-a-kind love that only, from what I believe, this camp can bring.”

James, age 11: Thursday night before camp ended, “I don’t want to go to bed because when I wake up this will all be over.”

Dan, age 16: “The whole week was great. I wish I was coming back next week, and the week after that, and the week after that!”

Mikko, age 16: “These last 5 days here have made my outlook on life better.”

Lemon: “Just got back from Wayfinder and I am actually crying right now because I had no idea how profound of an impact two weeks could make on my life. I have never found a community more innately accepting and kind and supportive of all who enter it.”

Gaby, age 11: “You start to lose your imagination after a while. You can come here to get it back. Its almost like one huge kind of family.”

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What Educators Say About Us

“My boys’ aggressive interests are met with respect and then channeled into creative conflict negotiation, a deeper understanding of their own natures… and a healthy understanding of ‘true warriorship’ … kids really understand this, love it and want to participate year after year.”

– Elizabeth Lesser, Co-Founder of the Omega Institute

“The moment The Wayfinders arrived at the town park, it was as if a spell as thick as the summer haze was cast over the children. This magical transformation was instantaneous and did not break even as Lyra, Mary Poppins, Professor Snape, Bilbo Baggins, Winnie the Pooh and Susan Pevensie wished us well and found their way back into reality. The literary scavenger hunt incorporated a little bit of story-telling, a little bit of role playing, and a whole lot of fun. Even the counselors and adults were taken into the magic that this cast of characters delivered straight from their books.”

– Caitlyn Decker, Head of the Hurley Rec Program, about our Literary Advenutres

“I see this (Wayfinder) experience for our teens as much more than ‘the most awesome thing ever’; I see it as an opportunity for them to gain the experiences that later will allow them to join that 4% of people who… can go on to do spiritual work. I see it as an opportunity for them to have a practical experience of who they really are.”

– Jane Martin, Member of the Princeton-Waldorf Parent Council

What The Press Says About Us

Ulster Magazine

Kingston Radio

Hudson Valley Magazine’s Women in Business 2016 honorees

Event Positions & Job Responsibilities

Event Positions & Job Responsibilities

The following positions may not be available for all summer camp offerings. Specialty summer camps may have different requirements for hire. These requirements will be communicated during the hiring process.

Table of Contents

  1. Head Counselor
  2. Counselors
  3. Community Leader
  4. Event Director
  5. Story
  6. Workshop
  7. Wardrobe
  8. Sets & Props
  9. Game Systems
  10. Medical Wellness
  11. Volunteers

Head Counselor

Responsibilities:

  • Arrive to load in and load out location on time and prepared to work. Check in with office regarding administrative tasks.
  • Arrive to the event in time for first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the Event Director.
  • Participate in registration at direction of Administration.
  • Participate in bunk assignments with Event Director and Office.
  • Schedule counselors for wake up and late night duties. Two counselors should be assigned to each; schedule is at discretion of Head Counselor and Event Director.
  • Keep open communication with Event Director about the general wellness of the event.
  • Work with Medical Wellness to ensure the overall well-being and safety of all.
  • Be prepared to mentor, supervise and evaluate Apprentices and/or Counselors and/or Community Leaders during the event.
  • Perform all Counselor duties (see below).
  • Be prepared to take part in the live action role play Adventure Game.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.
  • Schedule and run Counselor meetings in coordination with Event Director.
  • Complete other tasks at discretion of Event Director.

Counselors

Responsibilities:

  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for the first Staff Meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule. Bring up any concerns with the Event Director.
  • Be prepared to support workshops.
  • Each counselor will be assigned to a bunk and should be prepared to monitor the wellness of participants residing in that bunk.
  • Responsible for late night and wake up duties
  • Encourage camp spirit through participation and enthusiasm.
  • Be prepared to take part in the live action role play Adventure Game.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Event Director

Responsibilities:

  • Coordinate with Office for event specifics such as times, dates, personnel, emergency information, on-site contacts, or any other specific piece of information needed.
  • Create a schedule for the event, filling workshops with the appropriate teachers. Provide this schedule to staff as soon as possible, but no later than 2 days before the event.
  • Plan a time for an opening Staff Meeting the day of the event. Communicate to all staff and Apprentices the time and location.
  • Coordinate a load in and load out time with production heads. Communicate to all staff and Apprentices times and locations for load ins and load outs.
  • Arrive to load in and load out location ahead of staff and prepared to work.
  • Arrive to the event in time for first Staff Meeting.
  • Be prepared to be the communication hub for the event and all persons involved: staff, participants, land contacts, parents, etc.
  • Check in with all staff members regularly during the event. Make sure that the LARP Adventure Game is progressing in a timely and organized fashion.
  • Coordinate with Head Counselor around wake up and late night.
  • Be prepared to teach workshops.
  • Be prepared to perform all camp counselor duties: night check-in, participant bonding, clean up, etc.
  • Be prepared to mentor, supervise, and evaluate Apprentices during the event.
  • Be prepared to take part in the live action role play Adventure Game.
  • Be prepared to take responsibility for handling any unexpected developments.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Story

1186012_10152232034438712_1982969066_nResponsibilities:

  • Communicate to Event Director any schedule requests.
  • Contact the Story Board with questions and concerns.
  • If possible, provide all staff with story background, flows and character sheets before the event.
  • Send production lists to the heads of the specific departments in advance of the event.
  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Arrive to the event with all story elements ready- flow sheets, character sheets, etc. Little preparation should occur at the event itself.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the Event Director. Provide the Event Director with an SPC Meeting schedule.
  • Provide a linear and organized story experience, from introduction to SPC meetings to character development.
  • Keep in touch with all department heads and make issues and requests known immediately.
  • Be prepared to teach workshops.
  • Be prepared to perform all camp counselor duties: night check-in, participant bonding, clean up, etc.
  • Be prepared to mentor, supervise and evaluate a Apprentices during the event.
  • Be prepared to take part in the live action role play Adventure Game.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Workshop (Play or Theatre)

Responsibilities:

  • Get in touch with the Event Director for schedules and workshops.
  • Prepare any workshops for which you are responsible.
  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for the first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the Event Director.
  • Be prepared to perform all camp counselor duties: night check-in, participant bonding, clean up, etc.
  • Be prepared to mentor, supervise, and evaluate Apprentices during the event.
  • Be prepared to take part in the LARP Adventure Game.
  • Be prepared to teach during unexpected blocks.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Wardrobe

Responsibilities:

  • Receive production lists from Story as soon as possible before the event. Contact necessary persons for coordination of special costuming, patterns, etc.
  • Coordinate a load in and load out time with Event Director.
  • Arrive to load in and load out locations early the day of the event or the day before the event to organize the following items to be taken to the event:
    • All costumes
    • Belts
    • Prosthetics and wigs
    • Jewelry
    • Furs, hats, masks, gloves, headpieces
    • Makeup
  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the Event Director.
  • Be prepared to teach workshops.
  • Be prepared to perform all camp counselor duties: night check-in, participant bonding, clean up, etc.
  • Be prepared to mentor, supervise and evaluate Apprentices during the event.
  • Be prepared to take part in the LARP Adventure Game.
  • Sign out and sign in all costumes & accessories in use for the game.
  • Ensure that all costumes & accessories are returned in an acceptable condition and washed if necessary.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Sets and Props

1236503_977046913317_1290384122_nResponsibilities:

  • Receive production lists from Story as soon as possible before the event. Contact necessary persons for coordination of special items, materials, etc.
  • Coordinate a load in and load out time with Event Director.
  • Arrive to load in and load out locations early the day of the event or the day before the event to organize items the following items to be taken to the event:
    • Set materials requested by Story
    • All props requested by Story
    • Decorating material
    • Tiki torches and other set light sources
  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the Event Director.
  • Be prepared to teach workshops.
  • Be prepared to perform all camp counselor duties: night check-in, participant bonding, clean up, etc.
  • Be prepared to mentor, supervise, and evaluate Apprentices during the event.
  • Be prepared to take part in the LARP Adventure Game.
  • Return all materials taken in an orderly fashion and up to the standards of the Office.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Game Systems

Responsibilities:

  • Receive production lists from Story as soon as possible before the event. Contact necessary persons for coordination of special items, materials, etc.
  • Coordinate a load in and load out time with Event Director.
  • Arrive to load in and load out locations early the day of the event or the day before the event to organize the following items to be taken to the event:
    • Weapons (swords, shields, bow & arrows, spears or any special weapons requested by Story)
    • Magic System (unless Story has specifically instructed that there is no magic system needed)
    • CTF materials, including flags, cones and ropes
    • New Games materials such as balls and discs
    • Pouches
    • Spirit costumes
    • Personal light sources
  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the Event Director.
  • Be prepared to teach workshops.
  • Be prepared to perform all camp counselor duties: night check-in, participant bonding, clean up, etc.
  • Be prepared to mentor, supervise, and evaluate Apprentices during the event.
  • Be prepared to take part in the live action role play Adventure Game.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Medical Wellness

Responsibilities:1238020_977030286637_1646048064_n

  • Arrive to load in and load out location on time unless requested by Office to be early.  Be prepared to work. Pack medical equipment, supplies and medical file box.
  • Arrive to the event in time for first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the Event Director.
  • Participate in registration to receive all medications and special instructions from parents and to assist with lice checks and general health checks.
  • Speak with Event Director and Head Counselor about any medical issues.
  • Work with the Head Counselor to ensure the overall well-being and safety of all.
  • Responsible for upkeep and administration of all medications and first aid supplies.
  • Responsible for in-game wellness packs where they apply (whistles, lights, etc.).
  • Be prepared to perform all camp counselor duties: night check-in, participant bonding, clean up, etc.
  • Be prepared to take part in the LARP Adventure Game as much as wellness responsibilities allow.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Volunteers

Responsibilities:

  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for the first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the Event Director.
  • Be prepared to teach workshops.
  • Be prepared to perform all camp counselor duties: night check-in, participant bonding, clean up, etc.
  • Be prepared to help in any and all aspects of the camp: production, wellness, story, flow management or teaching.
  • Be prepared to take part in the LARP Adventure Game.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.