Event Positions & Job Responsibilities

The following positions may not be available for all camp offerings. Specialty camps may have different requirements for hire. These requirements will be communicated during the hiring process.

Table of Contents

  1. Head Counselor
  2. Counselors
  3. Community Leader
  4. Event Director
  5. Story
  6. Workshop
  7. Wardrobe
  8. Sets & Props
  9. Game Systems
  10. Medical Wellness
  11. Volunteers

Head Counselor

Responsibilities:0K6A8402
  • Arrive to load in and load out location on time and prepared to work. Check in with office regarding administrative tasks.
  • Arrive to the event in time for first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the Event Director.
  • Participate in registration at direction of Administration.
  • Participate in bunk assignments with Event Director and Office.
  • Schedule counselors for wake up and late night duties. Two counselors should be assigned to each; schedule is at discretion of Head Counselor and Event Director.
  • Keep open communication with Event Director about the general wellness of the event.
  • Work with Medical Wellness to ensure the overall well-being and safety of all.
  • Be prepared to mentor, supervise and evaluate Staff-in-Training and/or Counselors and/or Community Leaders during the event.
  • Perform all Counselor duties (see below).
  • Be prepared to take part in the Adventure Game.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.
  • Schedule and run Counselor meetings in coordination with Event Director.
  • Complete other tasks at discretion of Event Director.

Counselors

Responsibilities:
  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for the first Staff Meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule. Bring up any concerns with the Event Director.
  • Be prepared to support workshops.
  • Each counselor will be assigned to a bunk and should be prepared to monitor the wellness of participants residing in that bunk.
  • Responsible for late night and wake up duties
  • Encourage camp spirit through participation and enthusiasm.
  • Be prepared to take part in the Adventure Game.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Event Director

Responsibilities:
  • Coordinate with Office for event specifics such as times, dates, personnel, emergency information, on-site contacts, or any other specific piece of information needed.
  • Create a schedule for the event, filling workshops with the appropriate teachers. Provide this schedule to staff as soon as possible, but no later than 2 days before the event.
  • Plan a time for an opening Staff Meeting the day of the event. Communicate to all staff and SITs the time and location.
  • Coordinate a load in and load out time with production heads. Communicate to all staff and SITs times and locations for load ins and load outs.
  • Arrive to load in and load out location ahead of staff and prepared to work.
  • Arrive to the event in time for first Staff Meeting.
  • Be prepared to be the communication hub for the event and all persons involved: staff, participants, land contacts, parents, etc.
  • Check in with all staff members regularly during the event. Make sure that the Adventure Game is progressing in a timely and organized fashion.
  • Coordinate with Head Counselor around wake up and late night.
  • Be prepared to teach workshops.
  • Be prepared to perform all camp counselor duties: night check-in, participant bonding, clean up, etc.
  • Be prepared to mentor, supervise, and evaluate Staff-in-Training during the event.
  • Be prepared to take part in the Adventure Game.
  • Be prepared to take responsibility for handling any unexpected developments.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Story

1186012_10152232034438712_1982969066_nResponsibilities:
  • Communicate to Event Director any schedule requests.
  • Contact the Story Board with questions and concerns.
  • If possible, provide all staff with story background, flows and character sheets before the event.
  • Send production lists to the heads of the specific departments in advance of the event.
  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Arrive to the event with all story elements ready- flow sheets, character sheets, etc. Little preparation should occur at the event itself.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the Event Director. Provide the Event Director with an SPC Meeting schedule.
  • Provide a linear and organized story experience, from introduction to SPC meetings to character development.
  • Keep in touch with all department heads and make issues and requests known immediately.
  • Be prepared to teach workshops.
  • Be prepared to perform all camp counselor duties: night check-in, participant bonding, clean up, etc.
  • Be prepared to mentor, supervise and evaluate a Staff-in-Training during the event.
  • Be prepared to take part in the Adventure Game.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Workshop (Play or Theatre)

Responsibilities:
  • Get in touch with the Event Director for schedules and workshops.
  • Prepare any workshops for which you are responsible.
  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for the first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the Event Director.
  • Be prepared to perform all camp counselor duties: night check-in, participant bonding, clean up, etc.
  • Be prepared to mentor, supervise, and evaluate Staff-in-Training during the event.
  • Be prepared to take part in the Adventure Game.
  • Be prepared to teach during unexpected blocks.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Wardrobe

Responsibilities:wfe staff
  • Receive production lists from Story as soon as possible before the event. Contact necessary persons for coordination of special costuming, patterns, etc.
  • Coordinate a load in and load out time with Event Director.
  • Arrive to load in and load out locations early the day of the event or the day before the event to organize the following items to be taken to the event:
    • All costumes
    • Belts
    • Prosthetics and wigs
    • Jewelry
    • Furs, hats, masks, gloves, headpieces
    • Makeup
  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the Event Director.
  • Be prepared to teach workshops.
  • Be prepared to perform all camp counselor duties: night check-in, participant bonding, clean up, etc.
  • Be prepared to mentor, supervise and evaluate Staff-in-Training during the event.
  • Be prepared to take part in the Adventure Game.
  • Sign out and sign in all costumes & accessories in use for the game.
  • Ensure that all costumes & accessories are returned in an acceptable condition and washed if necessary.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Sets and Props

1236503_977046913317_1290384122_nResponsibilities:
  • Receive production lists from Story as soon as possible before the event. Contact necessary persons for coordination of special items, materials, etc.
  • Coordinate a load in and load out time with Event Director.
  • Arrive to load in and load out locations early the day of the event or the day before the event to organize items the following items to be taken to the event:
    • Set materials requested by Story
    • All props requested by Story
    • Decorating material
    • Tiki torches and other set light sources
  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the Event Director.
  • Be prepared to teach workshops.
  • Be prepared to perform all camp counselor duties: night check-in, participant bonding, clean up, etc.
  • Be prepared to mentor, supervise, and evaluate Staff-in-Training during the event.
  • Be prepared to take part in the Adventure Game.
  • Return all materials taken in an orderly fashion and up to the standards of the Office.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Game Systems

Responsibilities:
  • Receive production lists from Story as soon as possible before the event. Contact necessary persons for coordination of special items, materials, etc.
  • Coordinate a load in and load out time with Event Director.
  • Arrive to load in and load out locations early the day of the event or the day before the event to organize the following items to be taken to the event:
    • Weapons (swords, shields, bow & arrows, spears or any special weapons requested by Story)
    • Magic System (unless Story has specifically instructed that there is no magic system needed)
    • CTF materials, including flags, cones and ropes
    • New Games materials such as balls and discs
    • Pouches
    • Spirit costumes
    • Personal light sources
  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the Event Director.
  • Be prepared to teach workshops.
  • Be prepared to perform all camp counselor duties: night check-in, participant bonding, clean up, etc.
  • Be prepared to mentor, supervise, and evaluate Staff-in-Training during the event.
  • Be prepared to take part in the Adventure Game.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Medical Wellness

Responsibilities:1238020_977030286637_1646048064_n
  • Arrive to load in and load out location on time unless requested by Office to be early.  Be prepared to work. Pack medical equipment, supplies and medical file box.
  • Arrive to the event in time for first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the Event Director.
  • Participate in registration to receive all medications and special instructions from parents and to assist with lice checks and general health checks.
  • Speak with Event Director and Head Counselor about any medical issues.
  • Work with the Head Counselor to ensure the overall well-being and safety of all.
  • Responsible for upkeep and administration of all medications and first aid supplies.
  • Responsible for in-game wellness packs where they apply (whistles, lights, etc.).
  • Be prepared to perform all camp counselor duties: night check-in, participant bonding, clean up, etc.
  • Be prepared to mentor, supervise and evaluate a Staff-in-Training during the event.
  • Be prepared to take part in the Adventure Game as much as wellness responsibilities allow.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Volunteers

Responsibilities:
  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for the first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the Event Director.
  • Be prepared to teach workshops.
  • Be prepared to perform all camp counselor duties: night check-in, participant bonding, clean up, etc.
  • Be prepared to help in any and all aspects of the camp: production, wellness, story, flow management or teaching.
  • Be prepared to take part in the Adventure Game.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.