Working with Wayfinder

• Must pass SOR check
• Must be at least 18
• Must be able to lead participants on a night hike
• Must be able to lift and carry at least 20 lbs
• Must be able to assist with or lead outdoor physical activities
• Must have experience with childcare
• Must be comfortable working in an inclusive environment
• Must be LGBTQIA+ friendly
• Must be neurodivergent friendly

• Arrive to load in and load out location on time and prepared to work.
• Arrive at the event in time for the first staff meeting. Timing of this will be provided by the Event Director. Travel plans and keeping up with communication is each staff member’s responsibility.
• Become familiar with and follow the schedule accordingly. Bring up any concerns with the Event Director or your Department Head.
• Be prepared to supervise and engage with participants.
• Be prepared to mentor, supervise, and evaluate an Apprentice during the event.
• Take part in the Adventure Game
• Fulfill all department specific duties
• Adhere to the Wayfinder Experience Rules and Regulations during all times of the event.
• Perform general staff duties, including but not limited to:
  Check in
  Workshop support
  Meal cleanup
  Tidying common spaces

The role of head counselor is to organize and support the counseling staff in order to better provide child supervision, support our programming, and help participants feel welcomed and safe. The head counselor additionally takes on some of the logistical tasks to help the non-specialty portions of camp run smoothly.

Responsibilities:

• Coordinate with the workshop head to schedule counselors to support workshop blocks
• Create and maintain meal check-in lists and bedtime check-in lists
• Train counselors on how to run check-in and bedtime (including bunk checks and cleanup)
• Run a daily counselor meeting
• Schedule breaks for counselors
• Involve participants in conversation and help make connections amongst participants
• Handle participant concerns and issues, reporting serious needs or issues to the event director
• Take point on more difficult participant issues
• Take point on handling participants with food constraints and communicate with the event director and/or kitchen staff to accommodate dietary needs
• Read the Counselor Handbook and adhere to any requirements listed there

The role of counselor is to provide child supervision, support our programming, and help participants feel welcomed and safe. Counselors additionally take on some of the logistical tasks to help the non-specialty portions of camp run smoothly.

Responsibilities:

• Report to the head counselor
• Work with the head counselor to schedule which blocks need explicit support
• Help run meal check-ins as assigned by the head counselor
• Help run night time hang outs and bunk checks as assigned by the head counselor
• Involve participants in conversation and help make connections amongst participants
• Handle participant concerns and issues, reporting serious needs or issues to the head counselor
• Read the Counselor Handbook and adhere to any requirements listed there

The event director is responsible for the flow of camp, communication with staff and parents, the well-being of participants, and coordination between different departments. The requirements listed below should be split between the directors if there is more than one director.

Responsibilities:

• Write a schedule before camp
• Share the schedule with staff and department heads at least two days before the event and make appropriate adjustments
• Schedule breaks for department heads and story staff
• Communicate with staff before the event to coordinate load-out and arrival
• Be in contact with the land around use requests, maintenance needs, meals, etc
• Collaborate with the workshop head to ensure camp flows smoothly
• Coordinate with the production department around land-use needs and setup/teardown needs
• Coordinate with the story department to schedule flow meetings
• Run a closing staff meeting at the end of each week
• Consult with the admin team when major issues or questions arise
• Communicate and help enforce camp policies
• Field questions and concerns from the staff
• Help mediate and resolve issues as they arise
• Track merch sales, sword sales, and other payments and expenses
• Participate in health inspections and nurse inspections
• At Day Camp
  • Run daily morning and afternoon staff meetings
• At Overnight Camps
  • Complete bunk assignments in coordination with the office
  • Run an all-staff meeting before each week of camp
  • Run an all-staff meeting mid-week at each camp
  • Run daily leadership team meetings with other directors and department heads
  • Regularly sync with the head counselor about camper concerns
  • Communicate with camper parents when necessary

The role of Story is to write and often run the Adventure Game at any given event. If there is only one story being run at an event, disregard the term “Story Head” below. In the case of a multi-game camp, the story runner for a given game takes a break from their other camp roles in order to run the Adventure Game, reporting to the story head to streamline communication.

Responsibilities:

• Report to the story head/runner
• Communicate with production and story heads before camp to discuss requirements for Game
• Compile a game guest list as per the Wayfinder Game Guest Policy in collaboration with the story head
• Have all written elements of the Game completed before camp starts
• Work with the story head to schedule and run PC and SPC leader meetings
• Work with the story head to run story intro and char dev blocks
• Work with the story head to run a game conventions block
• Work with the story head to cast the Game, and make and administer  survey when needed
• Coordinate with the story head and workshop department about workshop needs for the Game
• Coordinate with the story head and workshop department about which parts of the magic system need to be taught
• Coordinate with the story head and production department at camp to set scene locations and discuss evolving needs
• Lead intention circle at the Adventure Game
• Lead story circle after the Adventure Game
• Have a working computer that can attach to a printer for editing and printing Game documents
• If applicable, work with the story apprentice, and provide relevant training
  Read the Story Handbook and adhere to any requirements listed there

The role of workshop is to run the programming for the children and, along with the counselors, provide the primary childcare.

Responsibilities:

• • Report to the workshop department head if there is one
  • Read the schedule as soon as it is available, and coordinate with the event director if any changes should be made
  • Coordinate with the story department about any specific workshop needs in support of the Adventure Game
  • Plan and execute workshops as outlined by the schedule
  • Unless told otherwise, participate in office load-out and load-in, specifically pulling items for workshop. See Workshop Packing List for a generalized item list
  • Coordinate with the game systems department to bring the equipment needed for each block
  • If applicable, work with the workshop apprentice, and provide relevant training
  • Read the Workshop Handbook and adhere to any requirements listed there

•  The role of costuming is to provide staff and participants with costuming to support and enhance the magic of the adventure game (or other blocks that request light costuming).

•  Responsibilities:
  • Report to the production department head if there is one
  • Read the story world background, flow, and costuming lists ahead of time
  • Coordinate with the department head (or sets and props if there is no department head) about the production budget and any purchases/reimbursements
  • Coordinate with the story department and/or production department head about any evolving story requirements
  • Get a casting list from the story department as soon as possible (ideally, staff and game guests should be cast before game)
  • Participate in office load-out and load-in, specifically pulling costuming.
  • Be sure to pull costuming to support a variety of body types and gender expressions. Include accessories such as belts, sashes, headpieces, and jewelry.
  • Ensure proper handling of any fragile and/or expensive costuming
  • Prepare for and run the costuming portion of costuming and equipping
  • Take back and organize costuming at the end of the adventure game
  • Ensure a clean working environment throughout the week, and perform a deeper clean at the end of each week
  • If applicable, work with the costuming apprentice, and provide relevant training
  • Read the Costuming Handbook and adhere to any requirements listed there

The role of sets and props is to create scenes that support and enhance the magic of the adventure game. This role is also responsible for helping to maintain positive interactions with our rental spaces by ensuring that scene set up and teardown are non-destructive, and that we don’t leave items on the land.

Responsibilities:

• • Report to the production department head if there is one
  • Read the story world background, flow, and sets and props lists ahead of time
  • Coordinate with the warehouse manager about any pre-production builds that have happened already
  • Coordinate with the department head (or event director if there is no department head) about the production budget and any purchases/reimbursements
  • Coordinate with the story department and/or production department head about scene locations and evolving story requirements
  • Participate in office load-out and load-in, specifically pulling items for sets and props
  • Ensure proper handling of any fragile and/or expensive equipment
  • Coordinate, and take on the bulk of the work for, scene set up and break down
  • Coordinate with the department head (or event director if there is no department head) about which spaces will be free for scene set up at what times
  • Help steward the spaces by practicing leave no trace.
  • Ensure that scene setup and teardown are not destructive to the spaces we are in
  • Ensure a clean working environment throughout the week, and perform a deeper clean at the end of each week
  • Participate in land-walks to ensure that no items are left on the land
  • If applicable, work with the sets and props apprentice, and provide relevant training
  • Read the Sets and Props Handbook and adhere to any requirements listed there

The role of game systems falls between production and workshop. This role is expected to teach workshops that relate to our game systems (swords and magic), as well as maintain our equipment.

Responsibilities:

• • Report to the production department head if there is one
  • Read the story flow and game systems lists ahead of time
  • Coordinate with the department head (or sets and props if there is no department head) about the production budget and any purchases/reimbursements
  • Participate in office load-out and load-in, specifically pulling items for game systems. See Game Systems Packing List for a generalized item list (not including story-specific needs)
  • Help with scene set-up and break-down
  • Be prepared to teach intro to swords, reacting to magic, and casting blocks in collaboration with the workshop team
  • Coordinate with the workshop department to ensure they have the equipment they need for each workshop block
  • Ensure a clean working environment throughout the week, and perform a deeper clean at the end of each week
  • Ensure proper handling of any fragile and/or expensive equipment
  • Prepare for and run the equipping portion of costuming and equipping
  • Take back and organize equipment at the end of the Adventure Game
  • Participate in land-walks to ensure that no items are left on the land
  • If applicable, work with the game systems apprentice, and provide relevant training
  • Read the Game Systems Handbook and adhere to any requirements listed there

The wellness role is responsible for regular administration of medication, as well as tracking and handling illnesses and injuries at camp.

Responsibilities:

• EMT or Nurse license
• Participate in registration to log medication needs and other wellness concerns
• Be aware of existing allergies and have a plan in place to address allergic reactions
• Organize the infirmary and first-aid supplies
• Organize and steward camper forms and any other health forms
• Inform the event director of any re-stock needs
• Keep track of medication for participants and staff, and store in a manner consistent with health department requirements
• Distribute medication at breakfast, lunch, dinner, and bedtime
• Maintain a log of medication administration, illnesses, and injuries
• Fill out any forms pertaining to medication administration, illnesses, and/or injuries as required by the camp or the health department
• Be available during active blocks to administer first aid, unless otherwise discussed with the event director (i.e. on break)
• Be on call during the event to administer first aid, unless otherwise discussed with the event director (i.e. on break)
• Caretake any ill or injured participants and communicate with the event director about any changes to participant health
• Participate in health inspections and nurse inspections

The role of production swing is as a general helper for production departments; either helping with individual departments that have heavier loads on any given day, or taking on extra work that falls between departments. This role should report directly to the production department head.

Responsibilities:

• Check in with the department head to schedule tasks for the day/week
• You are *not* required to read production lists ahead of time
• Help with scene set-up and break-down
• Participate in office load-out and load-in
• Help with costuming and equipping
• Support production departments in their work needs

The role of workshop head is to coordinate the work of the broader workshop team, and to be a consistent point person for interfacing with other departments. The workshop head will also help teach workshops.

Requirements

• Read the schedule as soon as it is available, and coordinate with the event director if any changes should be made
• Assign teaching loads to the workshop team
• Assign breaks to the workshop team
• Run daily workshop meetings
• Look through playmaps ahead of time, and provide feedback if needed
• Coordinate with other staff who are interested in teaching workshops
• Coordinate with the head counselor and potentially head of production to secure workshop support
• Coordinate with the story department about any specific workshop needs in support of the adventure game
• Aid the workshop team in planning and executing workshops as outlined by the schedule
• Unless told otherwise, participate in office load-out and load-in, specifically pulling items for workshop. See Workshop Packing List for a generalized item list
• Coordinate with the game systems department to bring the equipment needed for each block, and/or help management game systems work within the workshop department
• Read the Workshop Handbook and adhere to any requirements listed there

The role of production head is to coordinate the work of the broader production team, and to be a consistent point person for interfacing with other departments. The production head is in charge of interfacing with game writers to finalize needs for story, and communicate between the production staff, the story head, and the event director about land needs, schedules, and production needs.

Requirements

• Read the story world background, flow, and all lists ahead of time
• Coordinate with the warehouse manager about any pre-production builds that have happened already
• Coordinate with the event director about the production budget and any purchases/reimbursements
• Coordinate with the story department about scene locations and evolving story requirements
• Participate in office load-out and load-in, ensuring that all production departments are pulling as needed
• Run daily production meetings
• Assign work loads to the production swing staff
• Assign breaks to the production team
• Ensure proper handling of any fragile and/or expensive equipment
• Advise the sets and props head as needed in coordination of scene set up and break-down
• Coordinate with the costuming and game systems staff to ensure costuming and equipping runs smoothly
• Coordinate with the event director about which spaces will be free for scene set up at what times
• Help steward the spaces by practicing leave no trace. Ensure that scene setup and teardown are not destructive to the spaces we are in
• Encourage production staff to maintain a clean work environment, and help oversee deeper cleans at the end of every week
• Help oversee and potentially participate in land-walks to ensure that no items are left on the land

Requirements:

• Eligibility for Apprenticeships begins at age 15 for day camps and 16 for overnight camps.
• An applicant should have attended at least two official Wayfinder Experience events, preferably week-long summer camps.
• Prospective Apprentices may apply in any or all of the following Departments for an event: Costuming, Sets & Props, Game System, Story, Theater, Play. Wayfinder Experience will place the applicant in a department based on availability and event needs.
• Overnight Apprentices must register for the events which they are working. Day Camp Apprentices do not have to register.
• Apprentices are legally considered campers and must follow all camper procedures and requirements.
• Apprentices will coordinate directly with the head of their department to receive assignments and ask any questions they may have. The Department Head will be responsible for leading the Apprentice through a training program.
• Any difficulties felt by either the Apprentice or the Department Head in terms of their working relationship should be directed to the Event Director, Programming Director or the Committee for Community Concerns to be dealt with accordingly.
• Apprentices will be evaluated at the end of the event by their immediate supervisor.
• We want to push Apprentices to learn a variety of skills. As such you will be expected to work in multiple departments during your time as an Apprentice.
• An Apprentice should expect to be in the position of Apprentice for a minimum of two years before becoming eligible to be a paid staff member. If an Apprentice shows exemplary mastery and potential in all aspects of camp, they may become eligible for a staff position sooner.
• Anyone is eligible to become a staff member at 18 years of age.
• WFE is under no obligation to hire any Apprentice into a paid staff position or to renew an Apprenticeship.
• WFE reserves the right to make any staffing changes necessary for the betterment of The Wayfinder Experience.

Requirements:

• Eligibility for CLs begins at age 15.
• CLs receive a discount of $50 off the price of the event where serving as a CL.
• CLs are legally considered campers and must follow all camper procedures and requirements.
• CLs must support the community through participating in workshops, clean up and participant bonding.
• WFE is under no obligation to hire any CL into a paid position or to renew a term of CLdom.